Tuesday, March 19, 2019

Oh, how time flies

Oh, how time flies! Most business owners and working professionals are in full swing, claiming their 2019 business goals and the human resources department is no exception. The human resources department is busy throughout the year with a variety of duties, responsibilities and compliance requirements. To support your team in achieving their goals and staying on track, here is a month-by-month HR Compliance Checklist for 2019. Enjoy!

Tax season is steadily approaching! You’ll need to distribute employee W2s by the end of the month. The compliance deadline January 31. Partnering with your payroll department or payroll provider will ensure you meet this goal. Also, keep in mind that employees may have moved, changed bank accounts or gotten married, so the top of the year is a good time to remind employees to verify their contact and personal information.

Be sure that you have the most up-to-date taxation information from your employees, especially the IRS Form W-4. This form is critically important, as it determines how much taxes are withheld from your employee paychecks.

With the year-end is behind us, we can now shift gears from HR compliance and payroll to company culture and employee engagement. Spring is on the horizon, so now is as good as a time as ever to creatively support employees in shaking off the winter blues. Company lunch and learns are the newest trending perk that offer benefits for both employers and employees alike but the good ole’ fashioned happy hour on the boss is always an office hit. Both are sure fire ways to lift spirits and build employee morale.

April tends to be a quieter time for HR and payroll professionals. Why not kick off the 2nd Quarter with thorough review and reflection of last year’s major initiatives. Could your onboarding process use some tweaking? Could year-end have been smoother? April is also a great time to do some strategic planning for the rest of the year. Schedule one-on-one time with the boss and dig into the data.

Mid-year is the perfect time to have a close look at your performance management processes. There are a variety of performance review cycles on the market for use so spend time researching different models before deciding on the best option for your company. Follow up with management training that help your employees in supervisory roles provide effective feedback to their direct reports.

Tis’ the season for “fun in the sun’ and employee vacations, but have you done an audit of your Paid Time Off (PTO) Policy?  Examine employee PTO usage and determine whether or not your current policy is supporting a better work life balance and keeping employees refreshed and engaged. Summer is a great time to bring on interns, especially when full-time employees are traveling or working reduced hours.

The year is more than half over, so it’s a great time to get a read on how employees are feeling. Making your employees feel valued is important, helping you to build a strong workplace culture that makes your business a great place to work. Send out an employee engagement survey, and set aside time to tackle new initiatives that address employee pain points—such as commuter benefits, wellness programs, or unique perks. Remember, good feedback is the key to improvement.

In final days summer, turn your assessment inward. Carve out some time to focus your current skillset and career goals. Do you want to study for a new HR certification? Assess your career goals, and identify a few ways to get there. The key to getting your employer to pay for your education is convincing management of the benefits to the company that will result from the new skills and knowledge you will acquire.

Ah, that crisp fall air! Invite employees to come together for a company sponsored Day of Health where employee will participate in an outdoor physical activity, win prizes, and eat themed foods. And if you're looking for help with ideas to would attract the most employee engagement, send out an office survey!

For many companies, now is the time to deep dive into open enrollment. The key to a successful benefits plan roll-out is clear, concise and informative communication. Gather next year’s benefits offering and start highlighting major policy changes, key deadlines for enrollments and trends in the benefits space. In the spirit of health and well-being, don’t forget to encourage sick employees to stay home as the temperature begins to drop.

The holiday season is around the corner, so get ready for an spike in time-off requests. Putting a tracking and communication process in place for management, such as a shared master time off calendar, will allow your managers to be on the same page.  An office memo reminding employees to consider a satisfactory coverage plan for their departments is an added plus and fosters a community of collaboration.

The end of the year is a perfect time to thank you employees for their year of hard work! How do you show your appreciation? Holiday Party? Bonuses? Reward programs? Whatever you choose, ample employee recognition encourages employees to kick the new year off with a bang!

HR Note: Once again, HR should have accurate and updated information on all employees. Bear in mind that employees may have married, moved or changed banks, which could affect direct deposit. Remind employees to verify their contact and personal information with HR before the end of the year.

Time flies when you’re being productive! Next year will be here before you know and it’ll be time to start setting your new year's business goals. Until then, use this HR checklist to stay organized, remember compliance deadlines, and crush the rest of the year!

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